OOne of the first questions business owners have when they decide to relocate offices is how much it will cost.
Anyone who has moved offices knows that it can be a hassle, especially if your office has complex furniture and computer systems. Hiring professional movers takes some of the stress out of the relocation process. You also save money compared to trying to move on your own, because time is money. You’ll have to shut down business operations for several days to complete the move, which most businesses can’t afford.
One of the first questions business owners have when they decide to relocate offices is how much it will cost. Several factors contribute to the price of a commercial move, including the size of the business, the quantity of items you need to move, and location. You also have to consider the cost of hiring movers, the cost of utilities and internet, the cost of storage if you’re downsizing, and the cost of purchasing new furniture and supplies if you’re moving into a larger space. A large percentage of the moving expenses comes from the labor involved in disassembling office systems, packing and unpacking, and loading and unloading items.
Now that you have a sense of the expenses involved in a commercial move, let’s go into more detail about the overall cost. Here, the size of your current office space matters. On average, if you move 1,500 square feet of office space, the cost of moving will be between $750 and $4,500. The price will be higher if the new office is far from the old office. It will also be higher if your office has a lot of bulky furniture that needs to be disassembled, transported, and reassembled.
If you’re relocating from an office space of an area 3,000 square feet, you will likely spend between $1,500 and $9,000, depending on distance and labor requirements. Moving an office space larger than 10,000 square feet will cost you anywhere from $5,000 to $30,000. Larger properties cost more because they require a larger workforce to complete the move in a timely fashion.
You will spend additional money if you hire a moving consultant, if you have to purchase new furniture and computer equipment, or phone systems, or if the items have to be hauled up lots of stairs. In addition, most people tip their movers, which is an additional cost. On average, new furniture costs anywhere from $200 to $2,000 per employee, depending on size and quality, while computers can range from $300 to $3,000 per employee. Some businesses require more powerful computers than others. A new phone system will run between $100 and $1,000.
A good rule of thumb is to expect to pay between $1-2 per square foot. A conservative estimate for a small business to move in Chicago is around $5,000. To move a medium-sized business (around 30 people), a conservative estimate would be $10,000.
However, you want to start planning your move immediately and work closely with a moving company to figure out an approximate budget. There are a lot of factors that can affect the cost, so discussing your situation with a professional will give you a clear idea of what to expect from your commercial move. Note: if you wait until the last minute to hire movers, you will end up spending more. For example, you might have to pay weekend labor rates and overtime pay. You might also pay more to set up Internet, phone service, plumbing, electricity, and other utilities because some providers will charge more to expedite their services. Thus, to save money, plan in advance.